Welcome to Jack T. Elementary School. I hope this year proves to be a positive and exciting experience for you and your child(ren).
Student needs and safety are at the forefront of every program, policy, event, and experience planned at our school. The teachers and staff at JTF are dedicated professionals who look forward to helping every child grow academically and socially. We will strive to provide developmentally appropriate instruction and practices that will instill a love for learning in each child.
I encourage you to actively participate in your child(ren)’s education. Regularly checking homework, listening to your child read regularly, engaging in positive conversations about school , helping with projects, and attending school events will help your child(ren) have a great year. If you are willing to go the extra mile for our school, you are invited to join our PTO (Parent/Teacher Organization) to help make decisions and provide resources and experiences for our children.
Please read through this handbook and share its contents with your child(ren). If you need additional information, have ideas to share, or concerns that need to be addressed, feel free to call our school office or come by for a visit. My door is always open!
Thank you for trusting your child(ren) to our care and partnering with us to make 2018-2019 a great school year!
Deborah B. Edens, Principal
The mission of Jack T. Farrar Elementary School is that all students will perform, achieve, and succeed.
Jack T. Farrar Elementary Shared Vision
Through a collaborative effort among teachers, students, and stakeholders, we envision Jack T. Farrar Elementary School as a place where children develop the skills to meet the continuing challenges of a changing world. We plan to do this by the use of data driven decision-making processes, focused instruction, and providing a positive and encouraging culture for learning. Our goal is to help every child to reach his/her full academic potential.
Jack T. Farrar Elementary believes:
- All students have the right to learn, and all teachers have the right to teach in a safe and secure environment.
- The home, school, and community should share in the nurturing and education of our students.
- Communication among stakeholders (administration, staff, students, parents, and community) is essential for a positive learning experience.
- Every child should have the opportunity to achieve through technology-based learning.
- Our staff has the responsibility of providing a challenging curriculum which meets the diverse needs of each child.
- A strong character education program promotes good citizenship by encouraging responsibility, respect, and cooperation.
- Stakeholders should be involved in decision and policy-making processes.
- Effective faculty collaboration fosters quality teaching and supports professional growth.
- A variety of assessment methods will effectively reflect student growth and achievement.
- 21st Century CLC Grant
- After School Care
- Cancellation Of School
- Cell Phone Policy
- Discipline Plan
- Dress Code
- Field Trips
- Health and Medication
- Instructional Supplies
- Lost and Found
- Lunch & Breakfast Programs
- Moment of Silence
- Parent/Teacher Conferences
- Personal Items
- Policies and Procedures
- PreSchool/Child-Find Programs
- Report Cards
- Response to Intervention
- Staff Qualifications
- Student Information Cards
- Student Records
- Title I Services
- Unsafe School Choices
Tullahoma was the recipient of a 21st Century Community Learning Centers Grant. This highly competitive grant provides funding for use in enrichment, remedial, and intervention programs to be offered before and/or after regular school hours. We will strive to provide a variety of high interest opportunities for students. All activities are for children of specific ages/grades and will be advertised as they are established. All school rules apply during before and after school programs. Participation in such programs is encouraged, but voluntary. Parent permission must be provided for students to participate in before/after school programs.
Students who stay for after-school clubs should be picked up promptly at dismissal time at the front entrance of the school.
A list of all before and after school club offerings will be provided to every student. Some clubs have a maximum number of students allowed, therefore, they will be filled on a first come, first serve basis with 5th graders getting first rights. If a student wants in a club that is already filled, his/her name will be put on a waiting list
Supervision is provided for students on school grounds starting at 7:15 a.m. each morning. Please do not leave your child unattended. The school day for Farrar students begins at 8:00 a.m. each day and dismissal is at 3:00 p.m. on Monday, Tuesday, Thursday, Friday, and 1:00 p.m. on Wednesday.
Supervision is provided until 3:30 p.m. on Monday, Tuesday, Thursday, Friday, and 1:30 p.m. on Wednesday.
Morning Student Drop Off
Students are to be dropped off in the mornings starting at 7:15 a.m. at the front door. Students may also be dropped off at the crosswalk when a crossing guard is on duty. (7:30 a.m.) Students should not exit vehicles at any other location.
The speed limit on school property is 10 mph and will be strictly enforced.
If there is a need to come into the school when dropping a student off, please park in a designated parking place. Do not leave your car unattended in the traffic lanes.
Afternoon Student Release/Pick-up
Walkers and Bike Riders: will be dismissed prior to car riders each day.
- Students will have assigned pick-up locations based on grade level
- Older siblings may join younger siblings in their pick-up locations; however, younger children may NOT go to pick-up locations of older children.
- Parents/guardians will be given 2 car tags per child at the start of the school year. The tags are to be hung from the rearview mirror of the vehicle that picks your child up each afternoon. Any individual who comes to pick up a student without a school tag will need to park and come into the school office so identification can be verified. This practice will help ensure our children are getting into vehicles of those authorized for pick-up only. A driver’s license will be required for identification.
- Parents/guardians may secure up to 2 additional car tags during the school year at no cost. Any additional tags can be obtained for $5.00 each.
- Kindergarten students in Mr. Roepke’s and Ms. Brooks’ classes : Rear side of school
- (Cars should enter from S. Collins Street and proceed straight up to the circle drive at the rear of the school and then exit the same way they came in.) There should be no passing of vehicles on South Collins Street.
- 1st grade students and Ms. Duncan’s Kindergarten students: Front gym doors
- (Cars are to enter from S. Collins Street, turning right into the school parking lot and proceeding to the front of the gym, exiting the same way they came in.
- Students remaining at 3:15 will be walked to front entrance pick-up area
- 2nd – 5th grade students: Front Entrance of School or Crosswalk
- (Crosswalk: Cars enter from Westside Drive and exit onto Clement Drive.)
- (Front Entrance of school: Cars enter from Clement Drive and exit onto Westside Drive or circle back onto Clement Drive.)
All children should be picked up from school within 30 minutes after dismissal each day.
Children needing supervision and care beyond the regular school day can be signed up for Kool Kids (Tullahoma City School’s After-school program). There is a fee to attend. Specific information about the program can be obtained by calling 454-2593. Students must be registered for this program to be allowed to attend.
- Children in Kool Kids are to be picked up at the rear gym entrance.
Student success in school is directly tied to attendance. Each day a student learns new skills and ideas that will help in the activities of the next day. The importance of prompt and regular attendance cannot be over-emphasized. The law requires your child to attend school. Schools are required to maintain records of student attendance.
Absences: There are times when a child must be absent from school due to family circumstances, sickness, or otherwise. The State of Tennessee statute allows a child to be absent from school 5 days a year without question.
When a child must miss school, parents are encouraged to call the school office (454-2608) between 7:45 and 8:00 a.m.. Please identify yourself, state your child’s name and grade level, and the reason for the absence.
If a child is ill and taken to a physician, a doctor’s excuse should be obtained and turned into the office upon the child’s return. This will ensure that the absence is deemed as excused and will not count toward the five allowable absences.
The principal has the authority to excuse students when absent under the following conditions as designated in the policies of the Tullahoma City School Board of Education:
- Child’s personal illness
- Illness in the family requiring temporary help from the child
- Death in the family
- Special religious holidays regularly observed by persons of their faith
- Doctor’s appointment
- Other reasons as determined by the principal
After five (5) days of excused or unexcused absences, a doctor’s excuse is required for every absence.
All absences are deemed unexcused if the school is not notified of the reason for the absence or if the reason does not fit into one of the TCS Board Approved categories as noted above.
As of July, 2018, new TN School Attendance laws were enacted. (SB2381/HB2376—Public Charter 958) which require parents of children who accumulate unexcused absences beyond what is allowable, to attend tiered intervention meetings.
All absences are reported to the TCS Attendance Director.
Late Arrivals and Early Check-outs: Students who arrive at school after 8:00 a.m. must be accompanied into the school and signed in by a parent or guardian. He/she will be counted tardy. A note must be obtained from the office for admittance into the classroom.
Students must have parental permission to leave school grounds prior to dismissal time. When a student must leave the school for any reason during the day, the child’s parent or guardian must sign for the child’s release in the school office.
All late arrivals and early check-outs are recorded daily and count toward absences.
Schools may be cancelled under extraordinary circumstances such as extreme weather, equipment failure, or public crisis. Every practical means is used to notify parents of an impending cancellation, including radio, Nashville and local TV stations, social media, and newspapers. TCS uses an automated phone system to notify parents of important information. Push notifications and text messages will also be sent out through the TCS mobile app that is free and can be downloaded onto any smart phone through the app store. A correct and current phone number is needed for this service.
Announcements of school closings will be made as early as possible. When listening for school closure announcements through the media, be sure to listen for Tullahoma City Schools, not Coffee County Schools.
Cell phones are not to be used during the school day. Parents are encouraged to require children to refrain from bringing cell phones to school. If a cell phone is seen, heard, or powered on at any time during the school day, it will be confiscated and turned in at the office. Cell phones will be returned to parents/guardians only.
If cell phones are brought to school, it is at the student/parent’s own risk. Should a phone be lost or stolen, time will NOT be taken out of the academic day to investigate or search for such item. Best practice: Leave cell phones at home!
We will make every effort to communicate with parents/guardians in a timely and effective manner to keep you fully aware of all of the things going on in our school. In order for us to do this, it is imperative that parents keep us informed as to any change of phone numbers, addresses, and email addresses, so that communication will not be interrupted. We will use numerous methods of communication including social media (twitter, facebook, webpage), school messenger group calls, emails, text messages, and sending notes home. All parents are highly encouraged to do the following:
- Check your child(ren)’s backpacks every Thursday afternoon for written communication
- (This is when most permission slips for field trips and special events will be sent to you.)
- Download the free TCS Mobile App on your mobile device. (You can see all the events on our school calendar as well as receive push notifications and text messages when messages are sent out.)
- Make sure we have your correct phone number and listen all the way through weekly messages sent out by your principal.
- Call the school office if you have any questions at 454-2608.
The teachers and staff at JTF have high expectations of positive behavior for students. They will model and teach our children the importance of being respectful, responsible, and ready to learn every day. Likewise, students are taught the importance of always treating others the way they want to be treated.
Students oftentimes learn by making mistakes or bad choices. We will strive to make our school one that is safe for children and allows them the opportunity to make and correct their mistakes. Students will always be given the opportunity to reflect on how they could have made better choices as part of the consequence of their behavior. Most discipline will be handled by classroom teachers.
Some major offenses will be referred to the principal and will result in immediate, appropriate consequences. Major offenses may result in in-school or out-of –school suspension. Parents will be notified. In the event such action is deemed necessary and appropriate, the student will be referred to our school counselor and a behavior plan will be considered. Student’s consequences will be decided on a case-by-case basis with the student’s best interest in mind.
Bullying is a repeated, unwanted behavior with an intention to hurt someone. It is different from conflict because bullying involves an imbalance of power. Potential bullying behaviors may include social exclusion, false rumors, and/or threats. It may be verbal or physical. Students are taught how to recognize and how to deal with bullying. Students are expected to report bullying incidences. We desire a safe learning environment for all our children. Therefore, bullying is unacceptable.
Student attire should not be a distraction in the classroom. The following guidelines are offered to assist parents and students in selecting clothing for the school day.
- Clothing should fit comfortably.
- Clothing should cover midriffs, shoulders, and should be long enough to allow students to sit and move with ease.
- Clothing should not have inappropriate pictures or messages.
- Due to daily exercise periods and PE, students are highly encouraged to wear tennis shoes regularly.
- Shoes with high heels and/or without heel straps (flip flops) will make it very difficult for a child to fully participate in and enjoy exercise class, PE, and recess, therefore they are not recommended.
- Shoes with wheels are not allowed
Teachers and the Administrator will determine the appropriateness of the student’s dress. Parents will be called to bring a change of clothes or shoes if it is deemed necessary for the child to fully participate in the activities of the academic day.
Students may have opportunities during the school year to go on field trips. Students will be required to ride a school bus to the destination of trip. They will be allowed to ride home with their personal parent/guardian only, as long as the teacher on the trip has prior notice of this plan. The parent must sign his/her child(ren) out when leaving the location of the field trip.
Parental signed permission slips are required for every child who leaves school grounds to participate in a field trip. Over the phone permission cannot be accepted to allow a child to go on a trip. Field trip permission slips will be sent home well in advance of planned trips.
Grades are regularly posted online and are available to parents through a parent portal. Students will be trained on how to access their grades. We will be happy to provide a brief training session for any parent who has difficulty accessing student grades. This tool provides up-to-date (within one week) information to help keep parents abreast of how well your child(ren) is/are meeting classroom expectations.
The teachers and staff at JTF encourage all children to do their very best. While final grades are important, parents/guardians are encouraged to focus on any and all improvements of children over time. Not all children are meant to be “A” students, but they are all meant to be successful and feel encouraged and excited about their personal accomplishments, regardless of how they compare to those of others.
Progress reports will be sent home with every child at mid-quarter. Report cards will be sent home with every child the Thursday following the return from each quarterly break for the previous quarter.
A medication permission form provided by the school must be completed and returned to the school before any medications can be given to a child by school personnel. If an over-the-counter medication is to be given, parents must sign the permission form. If prescription medication is to be given, both the physician and parent must sign the permission form. All medications must be brought to the school in the original container.
PEDICULOSIS (HEAD LICE)
The policy of Tullahoma City Schools is to exclude students with lice/nits since pediculosis is a communicable disorder. When a student is found to have lice/nits at school, the parent is notified that the student must be removed from school until he/she has been appropriately treated and no live lice or nits remain in the hair.
A treatment will be provided when the student is sent home. That student is expected to return as soon as possible and excuses will be on a case by case basis. The parent is also responsible for accompanying the student to school after the appropriate treatment has been completed. The parent should remain at the school until the child has been checked for nits and given clearance to return to class.
Each child is expected to have the necessary supplies according to the grade level supply list.
A fee established by the Board of Education for instructional supplies is collected from each child at the beginning of the school year. The fee is $30 per child. This money is used to buy consumable materials to be used in the process of your child’s education. A portion of this money will be used to provide consumable workbooks, art supplies, agendas, graph paper, etc. Please send in your child(ren)’s fee(s) within the first month of school. Fee payments can be made in small increments, if necessary.
Please mark all clothing (coats, gloves, etc.) with your child’s name. Every effort will be made to help your child to keep up with his/her personal property. Lost/misplaced items will be placed on the designated lost and found rack located in the front hallway, where they will remain for a period of time. All items left unclaimed the last day of each quarter will be donated to Good Will.
If you notice that your child is missing an article of clothing, please come in and check the lost and found rack. Unfortunately, many jackets and other articles of clothing go unclaimed.
Farrar Elementary provides free breakfast to all students each day from 7:45 a.m.-8:00 a.m. to help students get off to a good start. In order to start classes on time and for cafeteria personnel to have time to prepare lunches, breakfast will not be served after 8:00 a.m.
The National School Breakfast Program requires that four breakfast components be offered to students each morning. Students are required to take three components each morning, with one being fruit.
All students at JTF will be provided a free lunch each day. According to the Federal Lunch Guidelines, a school lunch must offer 5 meal components:
- 1 serving of 2 ounces of meat or alternative
- 1 bread serving
- 2 different servings of fruits and/or vegetables (half cup)
- 1 cup milk
Students must take at least three components and may take up to all 5 components, including a fruit or vegetable, in order for the meal to be provided free. If the guidelines are not followed, the student will be charged a la carte pricing.
A la carte items such as ice cream, chips, cookies, and slushies are available and priced individually. They must be paid for in advance or at the point of purchase.
It is permissible for students to bring their lunches from home. Carbonated drinks of all types are prohibited. Commercial foods are not allowed to be brought into the school for student lunches.
Milk is the only beverage children in grades K-2 are allowed to purchase without a note from their parents.
IF YOU (PARENTS/GUARDIANS) DO NOT WISH FOR YOUR CHILD TO PURCHASE EXTRA ITEMS, SUCH AS CHIPS, ICE CREAM, ETC., OR YOU WISH TO LIMIT THE NUMBER OF DAYS YOUR CHILD IS ALLOWED TO PURCHASE SUCH ITEMS, YOU MAY SEND A NOTE IN TO THE CAFETERIA SUPERVISOR, KAREN HARRELL, OR GIVE HER A PHONE CALL AT 454-2615 AND SHE WILL NOTE THIS IN YOUR CHILD’S ACCOUNT.
Parents/Guardians may request a copy of a child’s cafeteria purchase history at any time.
In order to provide fast and efficient service in the cafeteria, we use a computerized cash register and record keeping system. With this system, each student, is given a personal four-digit number, which he/she will use as long as he/she is a student at Farrar. The four-digit number assigned to students is confidential. Money may be deposited into a child’s account before each school day. The system allows for prepayment of up to $99.99. The system will deduct the amount spent by the student from his/her account.
- Free for all K-5 students
- $1.75 for all visitors
- Free for all K-5 students
- $3.00 for all Visitors and Staff
- $4.50 for Special Occasion Meals
- (Thanksgiving Lunch)
Parents / guests, or those listed on the student’s information card, may come to eat lunch with your child(ren). Please check in at the office, get a visitor’s badge, and wait in the lobby until your child’s lunch time, at which time you may join them in the cafeteria line. This procedure will allow the teacher and the students to prepare for lunch following their usual routine.
Students with visitors for lunch will have special seating in which he/she may invite a friend to join him/her as long as seating is available. Students in Kindergarten eat lunch in their classrooms. Students in 1st and 2nd grade eat lunch in an area designated as the “Pod Café” in the main pod area. Students in grades 3-5 eat lunch in the gymnasium.
With the ever growing popularity of social media, the use of cell phones with cameras, and the ease of posting photos and videos on-line, as well as in traditional newspapers, etc., student faces are getting a lot of exposure in the media. While students typically enjoy seeing their faces and names through media sources, some parents may prefer that they not be exposed to this.
All parents/guardians have the right to protect your child(ren) from such exposure. If you prefer that your child’s name and/or photo NOT appear in any type of media, please send in a note stating this to the Principal so that it can be so noted. Every effort will then be made to keep your child out of videos and or photos that will be posted in any type of media.
Twice yearly, two formal conference days are scheduled for parents. All parents are highly encouraged to attend. Additionally, if parents would like a conference at any other time throughout the year, you are encouraged to call the school to schedule a meeting during the teacher’s planning period. (Every effort will be made to protect instructional time for students, therefore teachers will NOT be asked come out of a class to meet with individual parents.)
Classroom parties are limited to Christmas, Valentine’s Day, and Halloween. The parties will be organized by our PTO Room Moms and every effort will be made to make sure that all parties in each grade level are equal and fair for all.
All parents are encouraged to help with room holiday parties by contributing food items, making a donation, or helping with the party on the day of the event.
Birthday treats or snacks are allowed at school and if sent, will be given to children after they have eaten their lunch. When planning to send in treats, please check with the classroom teacher to see if there are any food allergies of students in the classroom that need to be considered when choosing food items to bring in.
The Tullahoma City School’s preschool and child-find program offers free screening for all preschool children living within the city limits of Tullahoma. Any child, age 3 to 5 years old, is eligible for screening. If you are concerned about your child’s hearing, vision, speech, language, motor, or cognitive development, please call 454-2639 for further information or to schedule an appointment.
Our Parent Teacher Organization (PTO) is an integral part of our school and consists of parents of Farrar students, the principal, and teacher representatives. All parents are encouraged to actively participate in this school support organization, which is led by a board of officers. If you would like to know more about becoming involved, please contact the school office for more information. You can find PTO information on the Jack T. Farrar Parent Teacher Organization Facebook page.
Report cards are issued following the completion of each nine-week grading period.
Based on current TN state law and TCS Board Policy, 15% of your child’s final 2nd semester grade will be based on the end of year TCAP scores (grades 3-5). (Unless scores fail to be returned in a timely manner.)
The grading scale for students in grades 3-5 is as follows:
- 93-100 = A
- 85 - 92 = B
- 75 – 84 = C
- 70 – 74 = D
- 0 – 69 = F
Response to Intervention (RTI) services are provided in math and reading to students who qualify. These services will be utilized in an attempt to assure that every child is given as much opportunity as possible to perform on or above grade level academically. A universal screener will be given to all students three times a year. This screener along with other data will determine if a student is eligible for RTI services.
Each teacher has a copy of the school safety plan which was developed by a committee of teachers, parents, administrators, and law enforcement/fire officials. This is reviewed and revised each year to ensure the safety of the students and staff continues. Fire, tornado, lock-down, and other safety drills are held periodically. The plan is available for review by parents or other interested community members.
Parents/Guardians are encouraged to help us keep our children safe by following all safety protocols to include student drop off and pick-up procedures, abiding by the 10 mph speed limit when on campus, visitor check-in procedures, providing up-to-date legal documentation concerning custody rights (when applicable), etc.
Student information cards are kept on file in the office. These cards contain information concerning emergency phone numbers and names of persons who are allowed to pick up a child.
- A student is allowed to leave school only with someone whose name is on the card.
- Parents need to keep the cards current with phone numbers and other pertinent information.
- The primary number listed on the document will be used to send weekly telephone messages/updates.
All student records are stored in the office. Access to any student’s record is limited to persons directly responsible for the child’s educational needs.
The United States Department of Education provides protection of student records under the Family Educational Rights and Privacy Act (FERPA).
Click Here to view these rights along with COPPA and HIPPA.
Technology plays a large role in our students’ lives. Personal devices can enhance and enrich learning opportunities. We are committed to allowing responsible, learning-centered use of personal devices at school so as to provide as many pathways to understanding as possible for our students.
With parent permission, students in grades 3-5 will be issued a chrome-book for their personal use during school hours. The devices will be placed in charger stations and remain at school over night. While TCS has insurance to take care of accidental damage to devices, if/when damage occurs that is deemed intentional or repetitive, parents will be held responsible for the cost incurred to repair the device.
Access to the TCS wireless network is filtered in compliance with the Children’s Internet Protection Act. Access to the TCS network is a privilege, not a right.
Guidelines for use of school-provided or personal devices:
- Use of personal and school assigned devices during the school day is at the discretion of teachers and staff. Students must use devices as directed by their teacher.
- The primary purpose of the use of devices at school is educational.
- The use of a device is not to be a distraction in any way to teachers or students.
- The use of personal devices falls under the TCS Acceptable Use Policy.
- Students shall make no attempt to circumvent the school’s network security and/or filtering policies.
- Students shall not distribute pictures or video of students or staff without their permission.
Students bring their devices to use at Farrar at their own risk. It is their duty to be responsible for the upkeep and protection of their devices. We are not responsible for personal devices that are lost, stolen, or broken while at school or during school-sponsored activities.
The office telephone is a business phone and should only be used by students in an emergency. Messages to students should be limited to emergency situations. The administrative assistant will deliver messages to teachers.
If you wish to talk to a staff member, the administrative assistant will take your number and notify the staff member to return your call during their scheduled planning time or before or after school. We make every effort to protect your child’s instructional time.
Tullahoma City Schools shall provide any student who attends a persistently dangerous school (as defined by State Board of Education guidelines) or any student who has been the victim of a violent crime (as defined by State Board of Education guidelines) while at school, the opportunity to attend a safe school. Parents of students who meet the criteria under this rule will be notified by the home school of the opportunity for the student to change schools.
Parents are welcome in Farrar School to help in classrooms, help in the office, or visit. In order to maintain safety and to have the most productive classroom learning atmosphere as possible, those wishing to visit are asked to make reservations with the teacher whose classroom you would like to visit. Upon arrival, visitors will be required to obtain a visitor’s badge from the office, as well as read and sign a confidentiality form before proceeding to any other area of the building. A driver’s license is required to sign-in.
If you would like to conference with a teacher, please call the school to make an appointment in advance so that a meeting time can be scheduled. Teachers are NOT available for conferences between 7:30 and 8:00 a.m without a prior appointment, as they are preparing for their day at that time each morning.
- Special Education Programs and Services
- Section 504
- Non-Discrimination Policy 2.29
- Grievance Procedures Non-Discrimination 2.3
- Discrimination/Harassment (Sexual, Racial, Ethnic, Religious)
- Drugs 6.55
- Battery 6.5
- Weapons 6.52
- Model Notification of Rights Under FERPA for Elementary Educational Rights and Privacy Act
- TCS Gifted Service
- English as a Second Language
- Homeless Services
- Adult and Community Education
Special Education programs and related services are available to all Tullahoma City Schools students who have been identified as meeting Federal and State eligibility criteria and for which IEP-Teams have determined the student’s needs cannot be met in the regular program without Special Education intervention. Special Education services are provided at no cost to parents and are designed to meet the unique needs of the student. Referral for evaluations for Special Education services are frequently initiated by school staff, but also may be initiated by parents. Parents who suspect their child requires an evaluation to determine eligibility for Special Education services, should contact either the Special Education resource teacher in the student’s home school or Tammy Hatfield, Special Education Director at the Community School Services Building, 301 West Decherd Street, Tullahoma, Tennessee 37388. (931) 454-2639
SECTION 504 and ADA/SECTION 504 Grievances
In compliance with state and federal law, Tullahoma City Schools will provide to each protected student with a disability without discrimination or cost to the student or family, those related aids, services, or accommodations which are provided equal opportunity to participate in and obtain the benefits of the school program and extracurricular activities to the extent appropriate to the student’s abilities. In order to qualify as a protected student with a disability, the child must be of school age with a physical or mental disability which substantially limits a life function. These services and protections for “protected students who are disabled” are distinct from those applicable to all eligible or exceptional student enrolled or seeking enrollment in special education programs. For further information on the evaluation procedures and provisions of services to protected handicapped students, contact Greg Carter at (931) 454-2600.
The Section 504 coordinator will hear ADA/Section 504 complaints. Complaints may be submitted orally or in writing to the coordinator who will endeavor to accomplish prompt and equitable resolution of complaints alleging any action that would be prohibited by the ADA/Section 504. The coordinator will respond to all complaints within twenty (20) days with a written response as well as information on further grievance procedures that may be followed if the complaining party is not satisfied with the coordinator's proposed resolution.
“It is the policy of Tullahoma City Schools not to discriminate on the basis of sex, race, national origin, creed, age or marital status, or disability in its educational programs, activities, or employment policies as required by Title VI and VII of the 1964 Civil Rights Act, Title IX of the 1972 Amendments and Section 504 of the Federal Rehabilitation Act of 1973.
The Tullahoma City Schools coordinator for Title VI, Title VII, Title IX, and Section 504 is Dr. Greg Carter, Director of Personnel. For any Questions concerning protected classes under these acts, contact the coordinator at the Tullahoma City School Administration building, 510 Jackson Street, or phone (931) 454-2600.”
“Any student or parent of a student, attending Tullahoma City School who believes he or she has been a benefit, excluded from attending or participating in any event program or activity of Tullahoma City Schools, or discriminated against on the basis of sex, race, national origin, creed, age, marital status, or disability may file a written complaint with the principal of the school which the child attends. The complaint shall state the alleged discriminatory practice and the pertinent facts of the case.
The principal shall cause a review of the written response to be mailed to the complainant within ten working days after receipt of the complaint. A copy of the written complaint and the written response shall be sent to the director of personnel by the principal. If the complaint is not satisfied with the response from the principal, he or she may submit a written appeal to the director of personnel within ten working days of receipt of the response indicating the specific areas of disagreement with the principal’s response to the original complaint, and the reasons for disagreement. The director of personnel shall consider the appeal and make a written response within the five working days of receipt of the appeal. If the complainant is not satisfied with the response from the director of personnel, he or she may submit a written appeal to the Board of Education within ten working days of receipt of the response of the director of schools. The Board of Education shall receive copies of the original complaint, the response of the of the principal, the appeal to the director of personnel’s response, the appeal to the director of schools, the director of schools response, and the appeal to the Board. The board shall consider the appeal at its next regularly scheduled meeting. The complainant may appear before the Board and may be represented by a third party. The Board shall consider the appeal and provide the complainant with its written decision within ten working days of the appearance before the Board. The decision of the Board is final.”
Students shall be provided a learning environment free from sexual, racial, ethnic and religious discrimination/harassment. It shall be a violation of this policy for any employee or any student to discriminate against or harass a student through disparaging conduct or communication that is sexual, racial, ethnic or racial I nature. The following guidelines are set forth to protect students from discrimination/harassment.
Student discrimination/.harassment will not be tolerated. Discrimination/harassment is defined as conduct, advances, gestures or words either written or spoken of a sexual, racial, ethnic or religious nature which:
- Unreasonably interfere with the student’s work or educational opportunities; or
- Create an intimidating, hostile or offensive learning environment; or
- Imply that submission to such conduct is made an explicit or implicit term or receiving grades or credit; or
- Imply that submission to or rejection of such conduct will be used as a basis for determining the student’s grades and/or participation in a student activity.
Students shall be provided a safe learning environment. It shall be a violation of this policy for any student to bully, intimidate a hostile educational environment for another student. Bullying and intimidation are defined as either physically harming a student or damaging his/her property, or knowingly placing the student in reasonable fear of such, or creating a hostile educational environment. The policy addresses conduct taking place on school grounds, at any school sponsored activity or on school-provided transportation.
Alleged victims of the above-referenced offenses shall report these incidents immediately to a teacher, counselor or building administrator. Any allegations shall be fully investigated by a complaint as set forth in Student Concerns, Complaints and Grievances (6.305)
The privacy and anonymity of all parties and witnesses to complaints will be respected. However, because an individual’s need for confidentiality must be balanced with obligations to cooperate with police investigations or legal proceedings, to provide due process to the accused, to conduct a thorough investigation or to take necessary action to resolve a complaint, the identity of parties and witnesses may be disclosed in appropriate circumstances to individuals with a need to know.
A substantiated charge against an employee shall result in disciplinary action up to and including termination. A substantiated charge against a student may result in corrective or disciplinary action up and including suspension.
There will be no retaliation against any person who reports harassment or participates in an investigation. However, any employee who refuses to cooperate or gives false information during the course of any investigation may be subject to disciplinary action. The willful filing of a false report will itself be considered harassment and will be treated as such.
An employee disciplined for violation of this policy may appeal by contacting the Federal Rights Coordinator. Any student disciplined for violation of this policy may appeal the decision in accordance with disciplinary policies and procedures. This policy shall be published in the parent/student handbook distributed to every student. Building administrators are responsible for educating and training their respective staff and students as to the definition and recognition of discrimination/harassment.
Any student who possesses, handles, transmits, or attempts to sell drugs at school or on the school grounds, or in school vehicles or at any school activity off the school grounds, shall be expelled from the school for a period of not less than one year. Banned drugs shall include but not be limited to marijuana, amphetamines, cocaine, opium and derivatives. This expulsion may be modified by the Director of Schools on a case-by-case basis.
The term “school” as used herein shall include any school within this system and the Board of Education of the City of Tullahoma, Tennessee. The term “school activity” as used herein shall mean school and /or school sanctioned events, including by way of example without
limitation, athletic events and any other event or activity or similar kind. The term “school grounds” as used herein shall mean any real property owned, rented, used or operated by any school within this system and/or the Board of Education, including by way of example without limitation, buildings, campus grounds, parking lots, recreation areas, athletic fields, and any other property of similar kind.
A student who violates this policy will be suspended pending an administrative hearing. If found to have violated this policy, the student will be recommended to the Board for expulsion. Law enforcement agencies shall be notified of any drug violation. The student shall also be referred to juvenile court and/or the criminal justice system.
Any student who possesses, handles, transmits, or attempts to use a weapon of any kind including by way of example without limitation any firearm, gun, pistol, rifle, shotgun, firearm ammunition, explosive, explosive weapon, bowie knife, hawk bill, knife, blackjack, knuckles, razors, razor blades, or any other weapon of like kind at school or on school grounds, or in school vehicles or at any school activity off the school grounds, shall be expelled from the school for a period of not less than one year. This expulsion may be modified by the Director of Schools according to the guidelines of the requirements of part B of the Individuals with Disabilities Act (UDEA) and section 504 of the Rehabilitation Act of 1972.
The term “school” as used herein shall include any school within this system and the Board of Education and the City of Tullahoma, Tennessee. The term “school activity” as used herein shall mean school and/or school sanctioned events, including by way of example without limitations athletic events, field trips, academic events and contests, music, band and chorus events, dramatic events and any other event or activity of similar kind. The term “school grounds” as used herein shall mean any real property owned, rented, used or operated by any school within this system and or operated by any school within this system and/or Board of Education, including by way of example without limitations buildings, campus grounds, parking lots, recreation areas, athletic fields, any other property of similar kind. A student who violates this policy will be suspended pending an administrative hearing. If found to have violated this policy, the student will be recommended to the Board for expulsion. Law enforcement agencies shall be notified if by weapons violation as required by TEA 49-6-4209. The student shall also be referred to juvenile court and/or criminal justice system by TEA 49-6-4209.
The Family Educational Rights and Private Act (FERPA) affords parents and students over 18 years of age (eligible students”) certain rights with respect to a student’s educational records. They are:
- The right to inspect and review the student’s educational records within 45 days of the day the District receives a request for access. Parents of eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be I
- The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading. Parents of eligible students may ask the School District to amend a record that they believe is inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the School District decided not to amend the record as requested by the parent or eligible student, the system will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to parent or eligible student when notified of the right of hearing
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interest. A school official is a person employed by the School System as an administrator, supervisor, or support staff member including health or medical staff and law enforcement unit personnel): a person serving on the School Board; a person or company with whom the System has contracted to perform a special task(such as an attorney, auditor , auditor, medical consultant or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility discloses records .Optional: upon request, the District discloses records without consent to officials of another school system in which a student seeks or intends to enroll. (Note: FERPA requires a school district to make a reasonable attempt to notify the student of the records request unless it states in its annual notification that it intends to forward records on request.)
- The rights to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the office that administer FERPA is Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue, S.W. Washington, D.C 20202-45605
Tullahoma City School System does provide records to a school or system which makes a request for the records of a student previously enrolled in Tullahoma Schools who is now enrolled in the school system which is making the request. Parents who object to this procedure should contact the principal of the school or Dr. Greg Carter, Director of Personnel of Tullahoma City Schools. (See (option) under item 3 above.)
Special services are often required to meet the unique needs of gifted children. Anyone, including the parents, guardian, or community professional may refer a student for screening and possible evaluation to determine eligibility for gifted services. A screening team of educational professionals considers screening information, previous evaluations, and teacher/parent input to determine if a comprehensive evaluation is needed. The team’s decision is based on multiple data sources. As assessment
Team will determine the type of assessment needed. All procedural safeguards are followed to ensure evaluation procedures are non-discriminatory.
If you suspect your child’s intellectual abilities and potential for achievement are so outstanding that special provisions are required to meet his/her needs, please contact the guidance counselor to request screening and a possible evaluation.
Title IV of the Civil Rights Act of 1965 provides that no student may be discriminated against on the basis of national origin. Students who do not have English as their native language may be tested to see if they qualify for special services from an English as a Second Language program. All students are asked to complete a survey to determine if there is a need for ESL services. Any parent who has a student, or who knows another family, who may qualify for ESL services should contact the principal of the school.
The state laws and the Department of Public Health’s guidelines require that all students be properly immunized, or be exempted as allowed by medical or religious reasons, before entering school. The schools are required to collect this immunization record from the parent on the form required by the Department of Health (green card) and to keep this information on file in the school. Failure to properly immunize your child or to provide the required documentation may result in your child’s dismissal from school.
Educational services for homeless children are provided in all Tullahoma City Schools. Contact the Tullahoma Federal Programs Director at 931-455-2600 The Tennessee State Director of Homeless Services can be contacted at 615-235-5210. Please contact the building principal for additional information or services
The Adult and Community Education Program at the Adult Learning Center is an opportunity for adult to develop and improve their basic knowledge and skills in reading, writing, and math, the members of the Center’s staff help their students learn to read, learn English as a Second Language, and prepare for the GED.
Each new student works with the teachers of the Center to develop an educational plan based on the goals they have set for themselves. The program is a combination of individual and group activities and may include computer assisted instruction, videos and audiotapes. Participants may choose to do some study at home, but most of the work is completed at the Adult Learning Center. The staff welcomes any adult, who is at least 18 years of age, and wishes to improve his/her basic skills.
The Adult Learning Center welcome volunteers who wish to help provide the individual attention our students need to reach their goals as quickly as possible. Please call 454-2638 if you are interested in being a volunteer.